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Zoom | UCLA Digital Toolkit.Zoom - Getting Started Instructions | IT Services
Create a generic poll question for your Zoom meeting room if you want to ask questions on the fly or do not have any preplanned question before class time. The Host will see the Edit button but the Co-hosts do not have the Edit button. As of September 22, , Zoom, Version 5. Note: If you record your meeting, the poll questions and results do not appear in the recording.
It is a good idea to read your question and response options out-loud so those who are watching the recording can hear the question and response options.
You should also read the question and the result options as well. If you record your meeting to the Zoom Cloud, you can get a snapshot of the poll results. You will need to enable the setting to save poll results once:. Click on the link to your recording. Below the video preview image, you will see your poll question. Click on the link to the poll question to see the results, or click on the down arrow to the right of the poll name to download a csv export of the poll results.
Hover your mouse to the bottom of the Zoom window, and a set of tools will appear. Clicking Record starts recording for the session. You will have an option to store your recording on your computer or in the cloud. You can pause or stop recording at any time. The record button will be replaced by a button to either pause or stop the recording. Recordings will be stored locally on your computer typically in your Document folder.
You can verify where your local recording will be stored or change the destination folder by opening your Zoom app, clicking on the gear icon in the upper right-hand corner of the app, clicking Recording in the left hand navigation, and clicking on the Change button. Once the meeting is complete, the recording will be converted and saved to your computer.
You will be able to play full meetings with video or just audio, delete recordings, or open the file folder to access the recording file. If you are the host and logged into the Zoom meeting, you will have the option available to you when you click the Record button at the bottom of the Zoom meeting bar.
You can then access your Zoom Cloud recording in ucla. If you are using uclahs. To save time and internet bandwidth, when you record to Zoom cloud, the recordings will be automatically sent to CCLE. You can then choose where you want to link the videos within your CCLE site, instructions will be below. Zoom Cloud Recordings are stored under the host who created the Zoom meeting. To view the recording in Zoom Cloud Recording, sign into ucla. Finally, click the Cloud Recordings at the top of the page.
Once your Zoom Cloud Recording has finished processes in your ucla. Please give both the Zoom Cloud Recording processing and transfer to the streaming service provider time to process before linking the recording to your CCLE site. As it to may be shared with participants who could not participate in the session. If you decide to record your live lectures in Zoom, please let everyone BEFORE the lecture that it will be recorded and how it will be used. This will help students prepare how they appear or what they decided to speak during the recording.
Be as transparent as possible. If the students do object, let them know up to what part you will be recording and when recording will be turned off. For suggested notice, the language that University shared for Approved tools:. As the host, I will be recording this session. The recording feature for others is disabled so that no one else will be able to record this session through Zoom. No recording by other means is permitted. This session will be posted on the CCLE class website unless otherwise notified.
If you have privacy concerns and do not wish to appear in the recording, do not turn on your video. If you also prefer to use a pseudonym instead of your name, please let me know what name you will be using so that I know who you are during the session. If you have questions or concerns about this, please contact me. Pursuant to the terms of the agreement between the vendor and UCLA, the data is used solely for this purpose and the vendor is prohibited from redisclosing this information.
UCLA also does not use the data for any other purpose. Recordings will be deleted when no longer necessary. However, the recording may become part of an administrative disciplinary record if misconduct occurs during a videoconference.
On the day of the lecture, remind students once again before the recording starts. If you do decide to post the lecture, please use your CCLE site or to a secure area that requires students to be enrolled and logged in with their UCLA logon.
Recording to the cloud is advantageous because it allows you to save space on your computer. However, you may wish to record both to the cloud and locally so you can keep a copy of the recording on your computer as a backup.
If you do not have a co-host to help but would still like to have the video file on your computer, it would be best to just record locally.
To do this: Local Recording settings. For more information about pinning or spotlighting a video in Zoom, please visit Zoom's Help Center. You want to only record the Shared Screen. For example, you want to use a flip chart that you will draw on. This can be done with the correct Zoom setup. This was tested multiple times, June , using a Webcam at p , on a tripod, and recording via Zoom, Cloud recording.
Using the Campus defaults, resulted in an Mp4 output of x , but had the Active Speaker view and Picture-in-picture view. Recording only the Shared Screen, resulted in the same Mp4 of x , that has a much clearer view of the drawings as there is no Active Speaker and no Picture-in-picture. Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically screenshots below or manually, and can switch between sessions at any time.
More information about setting up breakout rooms can be found in Zoom's documentation site. You can automatically create Breakout rooms in a Zoom meeting. The students would be randomly into the rooms, but you can still move the students in between rooms.
Starting with Zoom, Version 5. Any active sharing in the breakout sessions are interrupted and any annotation or whiteboarding prompts the sharer to save them before viewing the shared screen from the host. Host and participants must be on version 5. If the meeting is being cloud recorded, it will only record the main room, regardless of what room the meeting host is in.
If local recording is being used, it will record the room the participant who is recording is in. Multiple participants can record locally. Meeting participants can now react during a meeting by sending a thumbs up or clapping to communicate without interrupting the meeting.
Reactions will disappear after 5 seconds. If you would like to prevent your Zoom window from hiding while you bring another application into the foreground, consider using the Keep on Top for the Zoom window. This works on both a Windows and Mac computer. Look at the menus at the top of your computer screen, click on Zoom Meeting or Meeting if you are on a Mac and select Keep on Top. To remove this feature, click on Zoom Meeting or Meeting if you are on a Mac and select Keep on Top so that it is no longer checked.
If students are clicking on the Join meeting button from your CCLE site, you can track who has accessed the link and how long they were in the session. To do this:. Keep in mind, Zoom only has data from past 30 days. Go to Meetings in the left-hand navigation. Click on the Tab for Personal Meeting Room , the screenshot below. Enter the email address of the Alternative Hosts , comma-separated, screenshot below.
Be sure to click the Save button, screenshot below. Keeping your version of Zoom current will ensure that you can take advantage of new features and bug fixes. Zoom may prompt you to update your software when a new version is released, but you can manually check for updates. If your guest lecturer has pre-recorded content, great! You can use Zoom to turn the lecture into a viewing party and ask the guest lecture to answer live student questions!
Want to see how? Please read this guide before proceeding with a proctored exam. Some instructors may wish to monitor their students over Zoom while an exam is happening in addition to using Respondus. We recommend using this method in small enrollment courses around 25 students.
While taking their email in the Respondus Lockdown Browser, students are not able to use their desktop version of Zoom. This means they cannot unmute themselves to ask questions if they start the exam while muted in Zoom.
Nor can they open new tabs in the browser. But this will alleviate the need to record students with the Respondus Monitor, as the instructor can watch the student in realtime while they are taking their exams. Adding Zoom to the exam using Respondus Lockdown Browser is not turned on by default and requires instructors to take a few steps when configuring Respondus for a given exam.
There is set up on the instructor side and a workflow on the student side that is best practiced, before an exam. You will not need to log into zoom. With the Basic account, you can still schedule and create meetings, to prepare for class.
Once you have been provisioned a Licensed account, your existing meetings are now unlimited sessions instead of the minute limit. You see an error message, like the screenshot below, 'Unable to find your account on Zoom'. You may see this as you have not logged in for the first time to ucla. The integration is the Campus Zoom accounts ucla. Zoom only allows one Email address, April This will also prevent removed users from rejoining the meeting if they have been removed by the host.
Putting the meeting in a "webinar" mode where only the host is the speaker is another alternative, but this is a setting you need to do each time you start your meeting. If you want them to speak, you need to go back to Participants button and check off Allow Participants to Unmute Themselves.
If you are concerned about students who are dropping out of the room and reconnecting due to poor bandwidth, you can enable the waiting room, if you are not using this setting already:. If you experience technical issues while waiting for your Zoom recording to convert to an mp4 file, please follow these troubleshooting steps provided by Zoom. For Mac OS, please see this developer's blog post on how to resolve the issue. First, check your internet speed and see if it meets Zoom's bandwidth requirements.
If your internet connection is sufficient and you are still having instability issues while using Zoom, you may want to consider going into your Zoom app Settings, in the Video tab, clicking Advanced, and uncheck Use hardware acceleration for receiving video. More information about when to use hardware acceleration can be found in Zoom's Help Center.
Zoom has a table that compares the meeting controls available to the Host, Co-hosts, Alternative hosts, and participants. Be sure to read the Note at the bottom of the table, as it explains about Alternate host and Co-host.
If you have multiple Zoom accounts, you may have a UCLA account and a personal Zoom account, there is a Switch Account feature in the Zoom window, under the top-right drop-down. It can be important to be logged in to Zoom with the right account. These are often requested and funded by specific divisions, departments, or courses.
LTI Status. This phase includes learning more about the functionality, supplier, costs, support options, existing campus or UC licensing agreements, etc. In Review - The LTI tool is undergoing review by multiple stakeholders, including software advisory workgroups, security, accessibility, funding, data use and privacy, and UCLA Purchasing. On Hold - The LTI tool process is on hiatus for any number of reasons, including: remediation of accessibility, security, data use and privacy concerns; identifying available funding sources; negotiations with the supplier; re-consideration of the original need, etc.
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Web conferencing | UCLA Health IT - Search form
Zoom offers many features such as voice and video conferencing, screen sharing, and co-annotation. Through a system-wide license agreement, the University of California has negotiated a significant discount off the regular price of a Zoom Licensed account, which allows up to attendees including the host in a Zoom meeting. Webinar zoom ucla download support more than students, please refer to the UCLA Software Central site on how you can upgrade your account to a Zoom Webinar license.
Additionally, if you have previously created a Zoom meeting room and are later provisioned a Zoom Large meeting add-on oras long as the previous meetings have not started yet, приведу ссылку will utilize zoom ucla download the add-ons and settings capacities given that the add-on is already purchased and is active.
If this is your first time using Zoom, or have not activated your UCLA Zoom account, please follow the steps below to provision a Zoom licensed account for yourself:. We recommend that you download and install the Zoom app on your devices. Zoom meetings can be scheduled in advance. Downloac schedule a new meeting, click on the Schedule button to set the date and time for the meeting. It is a good idea to generate a Meeting ID instead of using your Personal Meeting ID if you need to collect reports for who attended your meeting.
Keep in mind, Zoom only has data from past 30 days, additionally, no reports will be generated if a Zoom meeting or webinar only has one person as an attendee. Afterwards, data will no longer be available. Scheduling a meeting allows you zoom ucla download get the Meeting ID number in advance to give out to participants. Meetings can also be reoccurring so you zooj not have to give out a new Meeting ID number or link this is useful if you want to hold Office Hours.
Meetings will require you to be present in the meeting before other participants can join. The scheduling tool also opens up your email to send out invites through Outlook or Gmail. When students click on the link, they dowbload be prompted to start the Zoom application and join the meeting.
You can change your Personal Meeting ID PMI to your phone number, especially if you have your own office phone zoom ucla download, which is easier eownload both you and the other participants to remember. Now the meeting URL is simpler to remember. Then the area code and phone number so ucla. Many ссылка these settings can also be enabled for a webinar if your account has the zoom ucla download add-onsee the section below for more details about zoom download for computer up a webinar using the Zoom Activity in CCLE.
But please refer to the Campus Guidelines. If you do change settings in ucla. In other words, zooom changes may not be immediate, please plan accordingly. When you select the Webinar box, the host and participant videos are grayed out, however, you can continue to zoom ucla download the rest of the fields and it will zoom ucla download applied to your webinar. More information about using and running webinars can be found at the Video Webinar page downloadd the Zoom Help Center.
This a living document that is being revised to keep up with the changing nature of technology and needs. If you have questions or concerns, or would like to provide feedback, please click on the Need help button in the upper-right hand corner and Submit a help request. If enabled, this will allow participants to see captions in your Zoom meeting room. We encourage you to turn on real-time, automated captions in your Zoom lectures as a best practice for many different types of learners.
If enabled in the Zoom meeting, participants have the ability to see captions that appear below the video window or as вот ссылка searchable Transcript in a left-hand window.
Students with disabilities will benefit from вот ссылка, automated captions and recorded captions for the following reasons:. Cula are good pedagogical reasons for making captions in live or recorded sessions available:. You will only need to do this once if you want live captions available in your Zoom meetings. To enable the settings:.
If you recorded your session and upload it to CCLE, you can edit the machine-generated captions instructions to edit captions in CCLE are explained below.
Zoom does provide audio transcripts that are zoom ucla download to anyone to view if you share a direct link to your Zoom cloud recording. When Zoom has finished transcribing the audio transcripts this can take a few minutes to a few hoursthey are sent over to CCLE, sometimes after the Cloud по этому сообщению has been sent over to CCLE.
The audio transcript will include the speaker's name in the captions and transcription. You can edit the audio transcript file in CCLE, which is different from the machine-generated captions that Kaltura provides for you. However, the Zoom captions will appear as the default captions in the video player on your CCLE zook, and sometimes having the Zoom captions will prevent you and your students from seeing the machine-generated captions that Kaltura provides for you.
If you do not need the additional Zoom caption, you can disable the Zoom audio transcripts:. Disabling the Audio transcript does not affect local recordings as the local recording will not include closed captions or a transcript.
When you have uploaded media to your CCLE site, zoom ucla download streaming service vendor, Kaltura, will automatically provide machine-generated captions. You can edit these captions in CCLE to increase the accuracy. Clicking New Meeting orange or Join blue icons will start or join a meeting in a new window.
At the top of my app window, click the circle i, icon and you will find the Zoom Meeting ID. When you launch your Zoom meeting, Main content area displays the video zoom ucla download or chosen icon of whoever is currently speaking, unless Share Screen is enabled see below.
Other user feeds will be displayed at the top of the page. You can also view all of the participant's videos by clicking on the Gallery view button in the upper right-hand corner.
If you are the host of zoom ucla download meeting, Zoom calls this the Host Control. For more information, please see Zoom's Help Center about the host and co-host controls in Zoom meeting. Allows you to control your own zoom ucla download output.
Allows controlling your video output by allowing you to turn your device camera on or off. Adjust your meeting room security. Any settings changed in this button will take effect immediately. On November 16,Zoom included Suspend participant zoom ucla download in the Security button, available in version 5. Selecting this will immediately suspend all participant activities, which will mute all video and audio, stop screen sharing, end-all dowmload rooms, and pause recording.
If you have selected to Suspend participant activityyou will need to click on the Security button to restore each function that was suspended. Please see Zoom's November News Update for more information. Click dpwnload the Invite button at the bottom of the Participants box zoom ucla download invite participants.
/35403.txt click on the Email tab in the window that pops up. Make host, the Make host can be zoon by the Reclaim hostlocated at the Participants bottom right, three dots, screen shot. The Zoom chatbox can be opened by clicking on Chat. The chatbox allows you to communicate zoom ucla download zom participants or select specific participants to send messages to by clicking their name in the participant's list zoom ucla download the left.
Instructors can deactivate the downloax chat between students. You have the option to share your full desktop or specific windows you have open. By default, only the Host can screen share. Select Advanced Sharing Options. Under the Подробнее на этой странице can share? If you want to share a video and would like the participants to hear the audio from the video, make sure the Share sound is checked on, multiple ways to do this, see screenshots, Share Screen or More When the Optimize for video clip, is turned on, a Popup will show, 'The video thumbnails are minimized to optimize full-screen video clip screen sharing.
TIP: If you are presenting a large group, it is recommended that you change your settings so that only you can share your screen downnload prevent anyone from disrupting the presentation. To do this, hover over the bottom of zoom ucla download Zoom box until the icons appear, then click on the up arrow to the right of the Share Screen button, then zoom ucla download Advanced Sharing Options In the window, under the heading Who can share?
If Annotation is enabled in your Zoom profile settingsAnnotate the screen you are sharing zoom ucla download clicking the Annotate icon to open the Annotate toolbar.
Xownload Annotate, you can draw and highlight parts of the page you are sharing. You can also erase, undo, or redo annotations. When screen sharing is enabled, other participants can annotate a shared screen by clicking on the Annotate link in the meeting tool-bar. Odwnload meeting host can prevent this by while in Share screen, click on the More button in the Zoom Meeting Controls, then click Disable Annotation for Others.
It zoom ucla download ask you zoom ucla download install a Plugin the first time you do this. To move your position on the screen, click and drag on your photo. You can also drag one of the four corners in the blue box around you to resize your video. Alternatively, you can click the three dots zoom ucla download to the .zoom app number see below to resize your video.
Here you can also remove your video from the slide with Split Video from the PowerPoint. To move forward in your PowerPoint, click the right arrow. For more help, see Zoom documentation: Присоединяюсь zoom download official site присоединяюсь slides as Virtual Background. So you may not need to do the following below. Please see Enabling Live transcriptions in your Zoom meeting if you would like to kcla the Zoom live automated captions.
If you are sharing slides in zoom ucla download class using the Share screen function in Zoom, you can enable real-time, automatic captions in Microsoft Powerpoint. PowerPoint can transcribe your words as you present and display them on-screen as captions in the same language you are speaking, or as subtitles translated to another language. You will продолжить to have a Microsoft Office account in order to do so, you can follow the instruction dowhload Microsoft Support website.
Alternatively, you can turn on automatic captions in Google Slides to display the speaker's words in real-time using a Chrome browser. However, only U. English is currently available. To present our Google Slides with automatic captions, follow the instruction in Google's Help Center.
There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If zoom ucla download /26816.txt dual monitors, you can share a slide show while viewing presenter's notes in another monitor. If you have a single monitor, you can also start zoom ucla download slide show in a window so you have access to other meeting features while sharing your presentation. /742.txt zoom ucla download /11788.txt a complete article.
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